I had this problem when the Surveyors came to our facility. I had to amend our regular COMPANY Forms!
What I did was find an Activity Notes Form, or you can make one on a spreadsheet. All you need to do is make Columns that are labeled: DATE and then NOTES. Obviously, the Date is small section and the Notes are the majority section to the left.
All you need to do is describe how the resident participated in the activity. It requires more than the responses that are on the COMPANY Forms. Use your own personal thoughts, reactions, observations. This should reflect the Care-Plan intentions or goals, but not necessarily.
Any type of documentation that you use the describes the emotional, psychological, or physiological reactions of residences participation in activities are not only beneficial to the residents, but are documentation.
REMEMBER: : If you did not doucment it, it did not happen!"
-TOM A.K.A Neometh187