Activity Director needed full time in Summerfield Florida

[actnet 8]

Activities Director needed Full Time

Summerfield, Florida, United States

Job Description

1 | SUMMARY OF FUNCTIONS:

The Activity Director plans, organizes, and directs or carries out a program of activities, which will provide entertainment, intercommunication, exercise, relaxation, opportunity to express creative talent, and fulfill basic psychological, and social needs for residents. The Director will discover new venues for community involvement within the confines of the budget.

2 | MAJOR DUTIES AND RESPONSIBILITIES:

• Receive and welcome all visitors to the Activities Office by providing excellent customer service.

• Answer incoming calls to the Activities Office and direct to the appropriate employees. Maintain records of telephone calls as required.

• Plan meetings and events and encourage residents to assist in the planning.

• Meet with the Communications and Activities Committee and keep them updated on current projects and ideas. Create the agenda and meeting packets for their meetings.

• Conduct research, studies and surveys within and outside the community in order to develop new ideas and concepts that can be implemented that put Stonecrest’s activities above all other 55+ communities.

• Accountable for the Activities Office petty cash and Activities budget.

• Maintain a calendar for each room and common areas used by residents/POA for activities, meetings and events. Assist resident in scheduling activities and events. Updates the community website calendar.

• Coordinate Christmas card and other special deliveries to the residents.

• Updates and maintains the operation of the Community TV Channel. Includes creating the power point, uploading it to the server, and on to the community website.

• Conduct kitchen, sound booth, piano, shuffle board and other trainings. Schedule and run activities fair, presidents meetings and New Resident Orientations. Schedule residents for fitness trainings. Maintain records of trained/oriented residents.

• Manage staff and volunteers. Evaluate the Activities and Communications Specialist on an ongoing basis and conduct an official evaluation at least once a year.

• Issue/assign resident identification badges, guest passes, gate barcodes/remotes, keys, and other items needed by residents/clubs/activities. Maintain records of items issued/assigned.

• Maintain files and reports on various computer programs such as Microsoft Word, Excel, Power Point, Publisher and Access.

• Understands the Association Rules and Regulations related to activities, events and clubs.

• Maintain a flexible schedule. Some evenings and weekends will be required.

• Assist residents with clubs and activities with binders.

3 | SECONDARY RESPONSIBILITIES:

• Mail out correspondence and send out faxes when requested.

• Monitor the Fitness Center and reports concerns to the Association Manager.

• Assist as needed with duties and responsibilities of Activities and Communications Specialist.

• Help train and assist staff and volunteers that work with the Cornerstones, website, and other community publications.

• Assist in other tasks or projects as requested by management or other employees.

• Any additional duties assigned by designated Board of Director or management.

5 | PREFERRED ADDITIONAL QUALIFICATIONS:

• Trains residents on fitness equipment and teaches exercises classes as needed.

• Bachelor’s degree or equivalent combination of education and experience in Recreation Management or Hospitality Management preferred.

• Previous experience in the hospitality industry a plus.

• Prefer two years’ experience in event planning and budgeting.

• Previous knowledge or experience working in a homeowner association preferred, but not required.

Salary is $32,000-$40,000 per year depending on qualifications.

 

 

 

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