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Resident Council

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What Is a Resident Council

 

What Is the Purpose of RC?

 

Serve the residents

 

–consider how they feel

 

–separate your personal feelings from the issues

 

 

 

Communicate needs of Residents to HA representative

 

 

 

Plan and Promote activities

 

 

 

Serve the community

 

Job Descriptions of Officer

 

lGeneral Duties:

 

–Attend all Resident Council (RC) meetings (held Monthly)

 

–attend and/or assist with the Resident functions throughout the year

 

–officers may receive $10.00 per month for attending Resident Council functions from the GHA Operating Subsidy funds provided by HUD if the council agrees to these payments

 

President

 

lServe as a leader to Council Officers & Residents

 

lDevelop meeting agendas

 

lConducts monthly meetings

 

lDivide duties among council members

 

lOversees council activities

 

lServe as liaison between residents & GHA

 

lPresent and follow-up on RC concerns to GHA

 

lHost meetings for GHA’s Board of Commissioners

 

lReports council’s activities to the Residents & GHA

 

l Maintains the Operating Subsidy expenses documentation and reconciliation

 

Vice President

 

lWork closely with President

 

lHelp oversee council activities

 

lConduct meetings in case of the President's absence

 

lOversee special event committees, i.e., National Night Out, Community Fair and Resident Council activities

 

Secretary

 

lKeep minutes of all RC meetings

 

lReport previous meeting minutes at the start of each RC meeting

 

lCoordinates the advertisement for meetings and special events held at the development, i.e., creating and posting flyers as well as contacting GHA to promote publicity

 

 

 

Treasurer

 

lRecord & document expenses made by the RC

 

lMaintain documentation on all expenditures, (except the Operating Subsidy expenses, which are maintained by the President)

 

lStaple receipts to the official record of expenditures & report the financial status monthly

 

lIssues reimbursements for council spending

 

lOversee fundraising efforts

 

 

 

Sergeant at Arms

 

lKeep order at all meetings & functions of the RC

 

lSits at the sign-in table the beginning of the meeting & function ensuring everyone signs

 

lMakes sure everyone is aware of various committees, refreshment & other activities

 

lDuring the meeting, discretely remind anyone to be quiet while someone is talking

 

lSets up meeting room

 

Qualities of a Good Leader

 

lListens more than speaks

 

lWithhold judgment until you have all the facts

 

lSupports the majority even when not agreeing

 

lRespect other RC members, treat as equals

 

lSeek out opportunities to serve

 

lLooks for ways to better the organization

 

lRealize that you DO NOT have all the answers

 

lOthers have something to contribute

 

 

 

Effective Communication

 

lWhat is 2 and 3 way communication

 

 

 

–A way of interacting with other to insure

 

that all involved are clearly Understood

 

lALWAYS LOOK AT THE PERSON YOU ARE TALKING TO

 

lCONFIRM WHAT YOU HEARD

 

lTHEY EITHER CONFIRM OR CORRECT YOU

 

lALWAYS REMBER TO TAKE NOTES

 

 

 

Document, Document, Document

 

All problems that are needing specific attention

 

need to be documented in proper format

 

lState who you are and who you represent

 

lGive up to date contact information

 

Name, address,phone, email, fax, etc

 

lBe accurate when stating problem – (do not add personal feelings)

 

lGive options to fix problems become part of the solution

 

lAlways thank them for their time – you are grateful and respect their time

 

lLet them know you are expecting a reply - It’s important to you and your group

 

lSend copies to all interested parties

 

lcc: carbon copy. Found on Internet

 

 

Our Online Classes Start the first Tuesday of every month.

 

http://www.activitydirector.org

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