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Laree

Resident Council

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Hi,

This is a first for me to read. It is interesting. I would think that there would be no problem to have 2 Res. Council Meetings if the Admin has no problem w/it. As far as keeping them out of the other counil meeting you can't but this geoup could discuss this topic in a meeting & vote on it. Still not sure if it would be legal. I will do some research & speak w/ some people I know. I'll get back to you as soon as I hear from them. Anyone else have any suggestions? P

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I think with 2 Resdient Councils, that you would be reaching residents on their level - which is one of the primary goals of an Activity Director. I haven't heard of this being done, but you found a need and are trying to accomodate. I think it is a bright idea!

Keep us posted on how that turns out - and how the residents respond.

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I would check with the Ombudsman in your area. They are there to answer questions for things that lie in the gray areas. They would also have a pretty good read on how the state surveyors will view it and whether if complies with regs. Hope this helps! Vanessa

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Hello everyone! My name is Amber and I'm an AD at a new retirement community in the Seattle area. We have monthly resident council meetings and we just voted in our president and secretary. I was wondering if anyone had a good description of what their duties should be. Thanks for any help this site is such a great resource!

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Hi!

I have a four or five page "explaination" of what Resident Council is and its purpose, which I make photocopies of for the new president and the VP every year.

It helps them to realize this isn't a "job" that will take up tons of their time or a job where they are responsible for other resident's worries (which I actually had a council president say once that she was burdened and wanted to step down because she took on other resident's problems when she didn't need to).

 

If anyone wants a copy, email me at

djcast@activitydirector.com

and put in the subject box "Resident Council," and tell me which is best to get this to you, by snail mail, email, fax, which ever.

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Hi, AD's! :-)

 

Like you, I scour the internet constantly looking for new ideas and resources that will help my department function more efficiently. We have often talked about Resident Councils and how to conduct them. Recently I ran across a website out of the state of Washington. The Resident Councils of Washington (RCW) states the following about their history and purpose:

________________________________________

 

The Resident Councils of Washington (RCW) is the only independent, consumer based membership non-profit organization in Washington State committed to:

 

• Promote and enhance quality of life for all residents of residential care settings in Washington State.

• Educate residents, families and service providers regarding quality of life issues and needs of the stakeholders in residential care communities.

 

Established in 1978, originally as the King County Coalition, it is one of five coalitions in the nation. RCW has received recognition in the Congressional Record for contribution in increasing resident decision-making.

 

Part of our Funding comes from the King County Council of Human Services Contingency Fund. We also receive volunteer help from the Seattle King County Ombudsman program.

 

________________________________________

 

RCW also has a Resident Council Handbook available which you can order from their site. It costs $20.00 and offers discounts for multiple copies. You can reach them at: http://www.residentcouncil.org/book.htm .

 

Happy AD'ing ;-)

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Guest Guest

I know you are looking for a job description for the President of Resident Council. I can't find one but I do know of a book that could has everything else. That way you could use it to create your own job description.

 

The Book is call Resident Council Handbook - creating opportunties for meaningful decision-making. You can probably find it at the bookstore on this site or if not

 

www.ppandp.com

 

Hope that helps

 

Karen

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I have a sheet that I made up for responses. It states the department that the concern is going to, the conern that was made, and then a response from the department head. I also put on the sheet the date that it needs to be returned, and a signature.

 

I can email it to you if you want.

 

Stacy

stacy my email is angi19688@hotmail.com

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Is it a legal requirement to have resident council in a closed room? My admin says so off and on, but the problem is with our floor plan, there are no large closed rooms. It's made to have a homey feel, and thus, no square activity rooms. (Which I'll tell you, is not a good idea. You need a room with tables!!) We have a country kitchen in the counter that seats 4, 4 armchairs, and a couch. Then we have a living room with a large circular table with four chairs around it, a couch, and two arm chairs. We only have 8 residents right now, and it's a crunch to get them all in either room for anything. Especially when we have an entertainer and he has equipment to set up! I can't imagine if we had 20 residents. (We have 5 skilled and 3 AL, who we bring down to do activities. AL has its own living room and country kitchen, as does Memory Care, so if we were full activities would be split, I'm sure.)

 

Anyway, I typically do it in the country kitchen immediately after bingo. There is no door to shut but it is set back a ways from the nurses station. I have to talk pretty loudly as we have two residents who are hard of hearing but won't wear their hearing aids, so I don't know if the nurses can hear or not. I understand that the idea of having it in a closed room is so that the residents will feel comfortable saying anything. We have a conference room near the admin's office, which at one time she stated was where we should have it. The problem is that it is a small room with a huge table, and these overstuffed manager chairs all around it. I'd have to move them out of the room to fit wheelchairs in. Which isn't that big of a deal, but it is hard to get my residents to come out of their rooms and go the 10-30 feet to the country kitchen. Getting them to go down the hall for something "boring" is not going to happen.

 

Oh, and the admin always said to do it there until there was a conflict with a meeting she wanted to have in the conference room and res council. THEN she was OK with it being any old where.

Edited by yunakitty

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Is it a legal requirement to have resident council in a closed room? My admin says so off and on, but the problem is with our floor plan, there are no large closed rooms. It's made to have a homey feel, and thus, no square activity rooms. (Which I'll tell you, is not a good idea. You need a room with tables!!) We have a country kitchen in the counter that seats 4, 4 armchairs, and a couch. Then we have a living room with a large circular table with four chairs around it, a couch, and two arm chairs. We only have 8 residents right now, and it's a crunch to get them all in either room for anything. Especially when we have an entertainer and he has equipment to set up! I can't imagine if we had 20 residents. (We have 5 skilled and 3 AL, who we bring down to do activities. AL has its own living room and country kitchen, as does Memory Care, so if we were full activities would be split, I'm sure.)

 

Anyway, I typically do it in the country kitchen immediately after bingo. There is no door to shut but it is set back a ways from the nurses station. I have to talk pretty loudly as we have two residents who are hard of hearing but won't wear their hearing aids, so I don't know if the nurses can hear or not. I understand that the idea of having it in a closed room is so that the residents will feel comfortable saying anything. We have a conference room near the admin's office, which at one time she stated was where we should have it. The problem is that it is a small room with a huge table, and these overstuffed manager chairs all around it. I'd have to move them out of the room to fit wheelchairs in. Which isn't that big of a deal, but it is hard to get my residents to come out of their rooms and go the 10-30 feet to the country kitchen. Getting them to go down the hall for something "boring" is not going to happen.

 

Oh, and the admin always said to do it there until there was a conflict with a meeting she wanted to have in the conference room and res council. THEN she was OK with it being any old where.

 

I know we always hold our meetings in a room with doors, if it becomes necessary we do close it. It seems to work well for us. I understand your dilema and I am curious as to the state guidelines regarding meetings. I feel it necessary to research to ensure I am following procedure.

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Hello everyone, I'm new to the message board so please bear with me. At our facility we've had a difficulty with our resident council president paying attention during the meetings. The residents would like to elect a replacement but we'd like some ideas on this topic. Any suggestions/ideas on elections would be greatly appreciated. I look forward to your responses. Thank you....Katie

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Help! I need a little advice regarding resident council meetings and minutes. Well, I KNOW how to keep the minutes, but what is the best way to have each discipline respond to concerns and get their response in the minutes? We are assisted living and have just added a skilled wing so we are new at this council thing! Thanks in advance for any input!

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Hi all.. We use a three part system One form for minutes, one form for attendance and one form for actions / concerns.

~^~^~^~^~

You can download a copy in the Download Area on http://www.activitydirector.net/Activity_Downloads

~^~^~^~^~

 

the Ftag 164 gives the resident Rights of Privacy .. anything photo, communication (audible/visual), clinical.. etc.

so in fact each resident should sign a release to have their names published quoting something he/she said

 

ftag 164 sub section (f) "Grievances" gives the resident the rights to voice disapproval

 

ftag 165 residents have the right to voice grievances without discrimination or reprisal. Such grievances include those with respect to treatment which has been furnished as well as that which has not been furnished.

as the AD you cant determine discrimination or reprisal, so as a friend to an extended family you should protect their privacy, they depend on you. the 3 forms system helps you maintain a line of privacy.

 

ftag 166

prompt efforts by the facility to resolve grievances the resident may have. Including those with the respect to the behavior of other residents

 

Also read the article on HIPAA Activity Article on HIPAA

Chris Loga an Administrator, AD and member of the Georgia Activity Association writes " In general, HIPAA is nothing to be afraid of for any Activity Director. The regulation was enacted to prevent privacy issues for residents of Nursing and Skilled care. If your activity department uses common sense to prevent improper disclosures you should be fine."

 

In conclusion, its always best to lead with your heart, your compasion and refer to your common sense for answers to the tough questions..

 

later Pennie

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Our building was written for not having our Resident Council behind closed doors. I don't have an activity room so we had to start using the therapy gym.

Therapy isn't always happy about this, but their getting used to the idea.

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Help! I need a little advice regarding resident council meetings and minutes. Well, I KNOW how to keep the minutes, but what is the best way to have each discipline respond to concerns and get their response in the minutes? We are assisted living and have just added a skilled wing so we are new at this council thing! Thanks in advance for any input!

 

 

We have a form that handles concerns for the residents the form is filled out with complants and then a copy is made and the original is given to the appropriate department. The forms must be returned to the Social Services Department within seven days completed and then it is put into a binder of resident concerns. We then discuss during our next resident council meeting the resolved issue. That way you have record that you spoke to the residents about the issue. we keep the copy of the form in our resident council book for the month of the issue. Sociel Services gives us a copy of the returned form to add to resident council minutes. Hope this helps if you need any of the forms or the policy and procedure for this please feel free to email me at vickie.dykes@junipercommunities.com

Vickie

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Help! I need a little advice regarding resident council meetings and minutes. Well, I KNOW how to keep the minutes, but what is the best way to have each discipline respond to concerns and get their response in the minutes? We are assisted living and have just added a skilled wing so we are new at this council thing! Thanks in advance for any input!

 

 

When I am writing minutes from my Resident council meetings, I type the minutes as a whole, including each department. I then create a form in which I type the specific concerns on a separate piece of paper for each department head. At the end each department's form, I have a space for signatures for the appropriate department head, the Administrator of the facility, as well as myself so that I can assure responses are addressed. When the department head addresses the concerns, he/she signs the paper, passes it along to the Administrator, if it is an acceptable response, the Administrator signs and returns the sheet to me. This works well for my facility because by the time the form gets back to me, the concerns have already been approved by the Administrator. Hope this helps!

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I have gotten a few questions lately about Resident Council Groups etc. So I thought it might be helpful to place this discussion /topic back to the front of the message board again.

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ADJOjnsonCity

That is up to the council. They can set up the by-laws which will include this. I wouldn't allow it to be more than 3 years, which is still a bit long I think.

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