Jump to content

Activity Participation Forms - discussion


Miguel

Recommended Posts

Hey All,

I have an easy participation log and room visit log, if anyone is interested feel free to e mail me at msarasa@thevillagehemt.com and I would not mind e mailing you a copy.

 

Both allow you to have 3 months on one page. and I created it myself

-Miguel

  • Like 3
Link to comment
Share on other sites

 
  • 2 weeks later...

Hi there! I keep trying to email you but it keeps getting kicked back saying user uknown. Anyhow, I hope you get this posting. I would really like a copy of your participation & room visit log forms. My new administrator wants me to implement participation tracking as of Nov. 1st and I have yet to find a form that I like.

I would greatly appreciate it!

Thanks a bunch,

BreAnn :lol:

Link to comment
Share on other sites

 
 

Hi Miguel,

If you will give me the URL of where you have the form(s) I can add it to the download area, free and ava. to everyone.

Anyone else that has forms that they wish to share you can post them in the downloads area or send me the URl and I wil put it up. Pennie

Link to comment
Share on other sites

 
  • 2 months later...

Hello I am Joyce, and I am new to the world of charting activity participation. Does anyone have a form that they use on a regular basis that they would be willing to share. I am currently taking over a program that has been doing everything handwritten, and I need something that I can use on my computer.

 

Thanks !!!

Link to comment
Share on other sites

 

Welcome to the site!

 

Sorry, I have only found what corporate approves of, and that's handwritten. Definetly not ideal! I haven't heard of anything computerized.

 

It sure would be nice to have something on the computer! HOpe you find what you are looking for!

Link to comment
Share on other sites

 
Guest Guest_Joyce

Thanks for the reply.. I have been going nuts trying to find anything I have started writing one of my own, but would love to find something to get some ideas off of!!!

Link to comment
Share on other sites

 

Hi

I have always used the monthly act. calendar for my part. records. (For they last 100 years ha-ha) I make a copy of the calendar for each res. On the cal. I put a res. name & their CP Goal. Every act. that the res. attends is hi-lighted. The hi-light is a system that I use to track the res. attendance & part. or lack of. Before you make a copy of the calendar for each res. put your hi-light codes on it. Ex: Yellow- Active, Green - Passive, Blue - Sick, OOP, Not OOB etc. & Orange - Reused

This means yellow res came & was active in group act. Green came but olny watched, Blue was gone to doctor, not out of bed etc. Orange (s/he might be CP'ed to attend certain act) res refused to come. This system is great because you can look at it in a glance & see if there is a change in the res. act. attendance. It also is very useful in doing your charting as well as using in defense when family or whoever says that they never get asked to act. It has saved our butts may times.

I use Printmaster to do my newsletters & calendars. So I am able to take my monthly calendar make a place for res. name & goal. Add the hi-light code & print it. From this I xerox a calendar for every res. in the facility & place in a binder.

Since my Ass't keep track of who attends what act. & are responsible for certain res on certain floors it was to hard to do using a computer. This system makes it easy for all involved. Check out the download area I think you will find a sample of this in there. P

  • Like 1
Link to comment
Share on other sites

 
  • 2 weeks later...
Guest

I may have some stuff that will help. Can you give me a little background so I can see if I have something for you?

1. State that your facility is in(different states have different regs)

2. Is your facility JACHO certified

3. Type of facility

4. Number of clients

Link to comment
Share on other sites

 

Briggs has an excellent Activity Attendance Sheet

 

Clickie for Sensory Stimulation Attendance Documentation

 

 

Clickie for Monthly Participation record

 

 

Here is Briggs' Home Page...

 

Clickie Clickie

 

You can also call at 1-877-307-1744 and they will fax you free samples of any forms you want to get a better look at. Hope it helps! :-D

 

 

Stacey

P.S. The AD before me used to do the hi-liter coding thing and got tagged from the state surveyors.

Link to comment
Share on other sites

 
Hello I am Joyce, and I am new to the world of charting activity participation. Does anyone have a form that they use on a regular basis that they would be willing to share. I am currently taking over a program that has been doing everything handwritten, and I need something that I can use on my computer.

 

Thanks !!!

Hi, Here is the download for the Activity Participation Calendar, They are in Print Master Format. There are 2 Calendars.. One is the monthly Calendar, the other is the same monthly calendar but with a participation header.

 

http://activitydirector.net/modules/mydown...php?cid=2&lid=9

 

have fun! Pennie :-)

Link to comment
Share on other sites

 

Hi-I've been an Activity Director for a year now, and I have a form that I LOVE--the former AD showed it to me, and it's wonderful because you don't have to change it every month!!

First, I'll mention that I put a copy of each care plan next to each residents chart--for my assistants so we're all on the same page for goals. This I update quarterly, when reviews are due. (Don't let volunteers see the care plans--confidential. They need to make a list of attendees and give it to you--this is the only downside.) Then, I have an Activity Code list, that is in the front of the binder. B=bingo, CR=Crafts, V=Visitor, etc. (I also keep a copy on the bulletin board in front of us when we're charting.) Then for participation I have P=Passive O=observe, A=Active.

Okay, back to the form!

It's a grid--Across the top are the 31 days of the month--

1 2 3 4 5 6 7 8 9 10...

Down are each month--

January

February

March...

Now, give about 1/4 to 1/2 inch between months, so you have room to chart, draw the boxes, of course, and chart your activities with the initials for the activities. I'm not afraid to write in little notes once in a while, or use a full word if you're trying a new activity.

NOW, the best part is that you see their progression through the year. They may have started out doing 5-7 activities per week. At the end of the year, they may be at 3-5 and require more assistance. This aids with programming--what level they are at.

You are required to keep the previous year's charting for a year--we just put it in a folder in a locked or secret area.

Good luck! :-D

Link to comment
Share on other sites

 

I have a similar form that I made, but we also include a number for length of participation & a letter signifiying their level of participation:

A = 0 - 20 min.

B = 21 - 30 min

C = 31 - 40 min

D = 45+ minutes

 

1 = disruptive

2 = passive participation (or observation)

3 = partial participation

4 = active participation

 

(ex: C4 would mean the resident was actively participating in the activity for 31- 40 minutes)

This method tells me more about the resident - especially for care planning & goal written. I like to know more than that the resident was just at the activity. Most residents don't have "disruptive" marked often, but for behavior traking & re-imbursement, we do use it occassionally.

Stacie

Link to comment
Share on other sites

 
Guest Jerseygirl

Hi everyone,

 

I set up a monthly charting form on Microsoft Excel. Each resident has their own form on the computer so all I have to do is click on their name and mark their attendance for the day. Since it doesn't require our initials we can generate it on the computer and then we just print out the sheet at the end of the month and file one in their charts and I keep a copy in my own log book. If you would like I can send you an attachment of the form. Just send me the email address you would like it to go to. I can also walk you through how I do it.

 

Jersey

Link to comment
Share on other sites

 
  • 1 month later...
Guest Guest_wwlee
Hi everyone,

 

I set up a monthly charting form on Microsoft Excel. Each resident has their own form on the computer so all I have to do is click on their name and mark their attendance for the day. Since it doesn't require our initials we can generate it on the computer and then we just print out the sheet at the end of the month and file one in their charts and I keep a copy in my own log book. If you would like I can send you an attachment of the form. Just send me the email address you would like it to go to. I can also walk you through how I do it.

 

Jersey

Greetings Jerseygirl,

 

I've been appointed the "Lead Activity Worker" position for 6 months now and is picking up the pace to redo a few things around the organization in my program. I could certainly use the charting methods you've mentioned. Could you kindly email me the charting form you've mentioned? I can be contacted at wendy_lee@caslservice.org.

 

Thanks a million!

 

Regards

Wendy

Link to comment
Share on other sites

 

Hi Jersey,

Will you send me a copy of your Excel Part sheet. If you agree I will put it up on the site under the download area for all to look at etc.

If anyone else has any type of forms that you have made up and find useful please email them to me as well. I will put them up to so that we can share these. If you know how to put them up please do this. It helps so many of us out. You may send me info. by email me at pbacon@activitydirector.com or send them to the contact us located in the main menu area on the left. Thanks P

  • Like 1
Link to comment
Share on other sites

 
Guest Guest_sara

Hello there, I just was reading the attendance documentation procedures some of you use out there and I wanted to remind you of the new MDS3.O that is coming down the road and from your attendance sheets, you will need to chart how much assistance the residents need while in your activities. ie. Independent, minimal, max.

Just a little heads up!

Link to comment
Share on other sites

 
Guest Jessica

Creative Forecasting(monthly activity magazine) has an Actvity Planning Simplified Program. You can call for a trial version(CD Rom) at no charge to see if it works for you. The number is 1-800-373-0115. It has a 12 month calendar, daily activity schedules, group and individual participation reports, birthday records, daily trivia and more.

Link to comment
Share on other sites

 
  • 2 weeks later...

I have created my own Activity Participation Log on Microsoft word that I find to be very helpful, Also I have developed my own Room Visit/One-on-One charting form that is very helpful. If interested in a copy please e mail me at msarasa@thevillagehemet.com and I will respond immediatly with a copy.

Both hold three months of information.

-Miguel Sarasa, AD

Link to comment
Share on other sites

 
Guest Karen Isch
Hello there, I just was reading the attendance documentation procedures some of you use out there and I wanted to remind you of the new MDS3.O that is coming down the road and from your attendance sheets, you will need to chart how much assistance the residents need while in your activities. ie. Independent, minimal, max.

Just a little heads up!

Speaking of the new MDS 3.0, I just got back from a conference where I attended a class pertaining to activities and they mentioned the new regs coming down the road concerning Alzheimers units and acts. The new thing is to document all the "moments" you have with the residents instead of having just big group acts. My question is - how do you document all of those special "moments" you have with your res. throughout the day? Our dementia unit is a 16 bed unit with various levels of dementia. I have usually 7 - 12 res. in a group act. morning and afternoon (9:00 - 11:00) and (1:00 - 3:00). The leader of the class suggested doing away with group acts. and concentrate on individual needs of each res. and having lots of "special moments" with them all. HELP! :-o

Link to comment
Share on other sites

 
  • 3 weeks later...

I am struggling with my activity attendance form right now. I am currently having to hand write all resident's names and then hand write their participation levels. I am the only activity person at my facility of 70 residents. I have three separate units to keep up activities and charting on. I was wondering if anyone had anything on excel that might help speed this process up a little. Handwriting attendance records for 8 or more activities a day is so time consuming. Is there anyone out there who is going through what I am or may have a better idea? PLEASE! Thanks,Kimmyh

Link to comment
Share on other sites

 

I totally understand what you are going through. When I started at my facility no one even mentioned to me that charting is something that had to be done. It was kind of an optional thing. I truly can say it is a very important thing to do for many reasons. I simply went into excel and typed in all my residents names down the left side and put the activities for the day across the top. I keep the blank template on my computer and just type the activities for the day across the top and print it off daily. Charting is a pain to matter what. I have almost 90 residents so I understand what a pain it is, but it is so worth it.

Link to comment
Share on other sites

 
Guest AD QHCC

I am an activity Director in Fl. To keep attendance records I photocopy the activity calendar... I work in a 120 bed facility so I make 120 copies. Then I write the residents name at the bottom and at the end of every day I go through and just highlight the activities they came to or write in that I did a 1:1 visit. I keep all of this in one 3 ring binder.

 

When it comes time to write my progress note I just turn to the calendar with that person's name and I can see what they have been coming to and on what day. It also helps me establish their patterns. What time of day they are up. What activities they prefer, etc. When the month is over I do the same thing for the next month. I refer back to these for 3 months when writing my notes.

 

Hope this helps.

Link to comment
Share on other sites

 
  • 2 weeks later...
Guest Tinki

In the past, I too just ran off the calendar and highlighted the activities each person attended. On the back a created a form I copied for any notes about the participant and or the activity. It worked well.

Link to comment
Share on other sites

 
Guest Guest

A few weeks ago I noticed this topic come up on this site and I read everyone's ideas carefully because I felt overwhelmed by my current process of participation charting.

 

I decided to adopt a member of this site's idea (sorry - can't remember who) to use the activity calendar with highlighting. She mentioned the highlighting system is great because it allows you to show all the times you encouraged residents to are doing your job.

 

Starting May 1st I'll be putting that charting system into effect!

 

Rebecca :)

Link to comment
Share on other sites

 

Join the conversation

You can post now and register later. If you have an account, sign in now to post with your account.

Guest
Reply to this topic...

×   Pasted as rich text.   Paste as plain text instead

  Only 75 emoji are allowed.

×   Your link has been automatically embedded.   Display as a link instead

×   Your previous content has been restored.   Clear editor

×   You cannot paste images directly. Upload or insert images from URL.

Loading...
×
  • Create New...